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When your business
puts you in the position to choose a janitorial service
or office cleaning company, and you don't know where to start, the following advice can help you
figure out the most important issues that you should consider.
They are not difficult, and take
little effort, but will save you a lot of time and trouble in finding the most qualified cleaning service for
your business.
Many businesses struggle with janitorial solutions, meaning that it
can be very difficult to find the right building maintenance provider for your specific needs.
By doing some
research and investing some time and resources you can find the building maintenance provider that will keep your space
looking great.
Clean Environment Janitorial Services is happy
to provide you with the following information to help in your selection process.
We are... "The office
cleaning company Dayton turns to for cleaning solutions".
1. Choosing the Janitorial Solution As a business
or building owner you probably know that there are a lot of commercial office cleaning services Dayton
has to choose from, but that doesn’t mean that they are the right company for you.
When you go about looking for janitorial solutions you will want to take your time and choose the company that is
right for you.
Ask questions of each of the services that you consider, and if you don’t get the answers
that you want, why not keep looking for a service that will provide you with the janitorial solutions that you need?
You’ll be glad that you took a bit more time in the end because you’ll get what you want and need without the
hassle of having to deal first with people that don’t know what they are doing or simply cannot meet your needs or standards.
We are the cleaning service Dayton looks for to meet their needs.
2.
Consider What Janitorial Solutions are Right For You Even if you are new to owning a business or building you probably have a good idea of what you want and need from
a janitorial service or those that provide you with your building maintenance.
You
should take some time to really sit down and think about what you want and need.
Make a list of the things
that you will absolutely need a service to provide you and then other things that you don’t necessarily need but would
be really nice.
When you speak with or meet with janitorial companies be sure that
you have these lists with you so you can let them know what you are looking for.
Be
sure that your requests are reasonable, and if you find that a company cannot provide you with what you are looking for it’s
wise to simply keep looking.
3. Are
They Legally Allowed to provide you With Janitorial Solutions ?As
your business has grown you may have worked with small janitorial companies or individuals and this is appealing because it
can save you a lot of money.
The problem with these individuals is that they can also cost you money.
You want to work with an office cleaning staff that is licensed to do business in your country, state, city,
and county. This is important because if the company or individual is not licensed they likely
are not insured or bonded! What’s the big deal?
The problem is that an uninsured janitor
might get hurt while mopping, and when they fall they want you to pay for their medical care.
You might trust
your janitor or office-cleaning providers, but you never know what is going to happen when someone gets hurt and doesn’t
have the money to pay their own medical bills. Insured providers of janitorial solutions
can come to your building or business, clean it, and if they get hurt they have their own insurance and bond to turn to.
This takes you completely out of the loop, at the most you might have to make a
statement about what happened, but you will not be liable for the medical bills.
If
you have someone on your property performing duties for you and they get hurt and they do not have insurance, in most
districts you will be considered liable.
Don’t take this chance, instead you should strive to work
with office cleaning and building maintenance providers that can provide proof that they are insured and bonded.
4. Experience Counts When It Comes to Building Maintenance
When you are interviewing candidates to provide you with building maintenance
you will want to ask about experience. Experience is not everything, but it does count.
If
you interview five different companies and they all have about the same prices but four of them have 1-year experience and
the other has 25 years experience, you may want to weigh the experience more heavily than everything else.
While lack of experience is not something that should keep you from doing business with what seems like an otherwise qualified
janitorial service, if you have the choice, those that have been in the business for awhile are usually
a great option.
The reason that experience
counts when providing janitorial solutions is that businesses and individuals get more efficient and effective as they go
along.
Think about how much more efficient your business has become since its conception.
Would you rather work with someone who is as efficient as you are now or as efficient as you were when you were a new company?
You’ll likely choose to work with the efficient service that you are now, right? This is especially true
if you can get the benefit of experience for the same price as inexperience. 5. References, References, References! If you meet someone who wants to provide you with janitorial solutions for your home or your business and you click
on a personal and professional level, that is great!
One thing that you may
not want to overlook is the opportunity to ask the individual for references.
As much as we all like to trust people that we work with, references are the only way that we can truly
get a glimpse into the integrity and abilities of a janitor or office cleaning provider.
The fact of the
matter is, there are some really nice people out there that run building maintenance and office cleaning businesses that just
aren’t good at what they do!
That's why we are the office cleaning company Dayton turns to for cleaning
solutions.
In the course of any interview, it’s a good idea to
ask for three references.
This will allow for you to contact past or present clients of the janitorial solutions
provider and see what their impression has been and how satisfied they have been over time.
Most services
will be able to provide you references, with their resume and will be ready for you to request them.
If they cannot give you any references you might want to be very careful about working with the person and
at least take your time interviewing the individual to be sure that they really are someone that you can trust with the cleanliness
and overall appearance of your office or building.
Checking references or client/customers
lists will allow you to see who else has been using that company and for how long.
It only takes a few phone
calls and will ensure that the people that you are about to do business with are not some fly by night operation.
This will give you peace of mind. The most important thing that a janitorial cleaning service needs
to be is, fully insured and bonded.
Choosing a company that carries no
insurance is a huge mistake, and could cost you thousands of dollars in damages, and potential lawsuits later
on.
Protect yourself, Make
sure they have insurance!
6. Your Building Maintenance Provider It’s
important to remember that you will need to build a relationship with your building maintenance and office cleaning
providers.
The reason for this is that you need to be able to openly communicate
about what you need, what is being done well, and what could be done better.
You need to be able to set
standards and approach the company if they are not meeting your standards. Building a relationship with the company or individual
providing your janitorial solutions is especially important. It’s a good
idea to build a relationship with your service providers right out of the gate so that you can build those relationships and
have all of your services performed at a time that is most convenient for you, your clients, and your employees or tenants.
7. Janitorial Solutions: Provide Personal
Input When you interview different janitors and office
cleaning companies you will likely find that they have a specific way of doing things. This is often nice because
they can give you a list of what will be done each time they visit your office or building so you will know what to expect.
While this works for some people it’s important to remember that because you are
paying for the janitorial solutions that you can provide your input and let people know if their systems will work for you
or not.
Most companies are more than willing to listen to what you need and create an office cleaning
plan that is specific to your office or building.
If the company or individual is not
willing to consider what you need or change their plan it’s generally a good idea to seek help elsewhere.
Be sure to provide your personal input, as this sets a standard for the
building maintenance and office cleaning service that you employ.
While you might feel
a bit uncomfortable telling someone how to do his or her job, it’s your job to ensure that you get what you need from
your janitorial service!
If you don’t set the standard you might be really disappointed
with the service
8. Getting The Right Office Cleaning Staff There
is a lot that goes into finding the right janitorial solutions for your office. If you have unique needs, you simply need
to work with a company or individual that is willing to provide you with your office cleaning
and building maintenance on your terms.
You may have to pay a bit more for unique services
that you require, but in the long run you really do get what you pay for!
9. Conducting
an On Site Walk-Through
You probably have more important things you would rather be doing than planning
for and conducting a walk-through of your facilities. However, the walk-through provides an important step in selecting the right janitorial service provider.
The walk-through encourages communication by both
parties minimizing the risk for misunderstandings and assuring an accurate proposal.
More importantly, the walk-through provides an opportunity to start developing your short-list of
potential service providers. You will have the opportunity to meet potential service
providers and get a sense for the company you may be working with.
Additionally, companies that make the investment in time and effort to learn
about your company,your facility, and your service requirements are more likely to protect that investment
by ensuring they consistently meet your expectations if
chosen.
Some janitorial service
providers will skip the walk-through and submit their response based simply on a price-per-square-foot.
The risk with this pricing model is that it does not take into account the following
important considerations:
•
Age and condition of the building and its components • Building
density • Building use: retail, health-care,
laboratory, office space • Building layout • Number of restrooms & fixtures • Types of Supplies If the service provider bids incorrectly due to an item listed above you may find they
can’t afford to keep providing you service.
Or they may simply cut corners to hit their budgets.
We offer the Office Cleaning Services Dayton needs!
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